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Published 7 November 2022
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This publication is available at https://www.gov.uk/government/publications/uk-youth-parliament-grant-2023-25/uk-youth-parliament-programme-2023-2025-guidance-for-applicants
DCMS is relaunching the UK Youth Parliament programme to increase engagement with young people from across the UK, including with more marginalised young people and those that may not normally take part in a youth voice programme. The programme aims to build the UK Youth Parliament into an established part of the policymaking and parliamentary process, with direct access to decision makers, and improve feedback and recognition to young people. It will also bring together the successful elements of DCMS’ previous Youth Engagement Grant, under the banner of the UK Youth Parliament. The programme is delivered as a partnership between central government, UK Parliament and the youth sector.
The key objectives of this grant are to:
DCMS is committed to funding this important opportunity for young people across the UK to participate in the democratic process and share their views to shape national, regional and local decision-making.
DCMS is competing the grant, in line with best practice in grant-making across government.
A grant of up to £750,000 is available for the delivery of the UK Youth Parliament for two years from April 2023 to March 2025.
Grant funding is available from UK Parliament to support this project as follows:
This funding will be agreed with UK Parliament once the delivery provider is known. The delivery provider will need to complete additional due diligence to receive the UK Parliament grant funding, and this funding is subject to UK Parliament confirming satisfactory due diligence has been completed.
Grant funding is also available from the House of Commons to support this project as follows:
This funding will be agreed with the House of Commons once the delivery provider is known. The delivery provider will need to complete additional due diligence to receive the House of Commons grant funding, and this funding is subject to the House of Commons confirming satisfactory due diligence has been completed.
DCMS is also committing up to £80,000 for each financial year to focus on evaluation and analysis of the programme. This will focus on understanding the impact of the programme on participants, Ministers and officials that engage with the UKYP, and policy and decision making. The impact evaluation work will be conducted by an external provider and will be overseen and managed by DCMS. DCMS intends to contract for the research and impact study in 2023.
This guide introduces the UK Youth Parliament and provides details of how to apply.
This grant competition is inviting charitable, benevolent and philanthropic organisations in England to apply for funding. The criteria are:
Applications should be for up to £750,000.
The value of the grant requested must not represent more than 50% of the applicant organisation’s, or consortia’s collective annual income for the financial year.
Applicants should be able to demonstrate that they can carry out activity across all four nations of the United Kingdom.
Applications should be able to demonstrate the organisation’s ability to adapt delivery based on external circumstances, including COVID-19 restrictions.
Applicants must be able to draw down and complete all funded activity by 31 March 2025.
Applicants should demonstrate that they will be able to secure external investment and partnerships to add value to this grant.
Applications must include details of arrangements for safeguarding children and vulnerable adults as part of their planned activities.
Successful applicants will be informed in January 2023. We expect the grant agreement will be finalised with the successful applicant in January/February. Exact timing may vary. Programme delivery will take place from April 2023 to March 2025 with all spending to be completed within this time period.
We will be running two webinars on Tuesday 15th November from 10am to 11am and Thursday 17 November from 2pm to 3pm to explain the grant and answer any questions. If you would like to attend one of the webinars, please contact Rachel Cole at firstname.lastname@example.org to sign up.
DCMS expects the key objectives of the grant to be achieved through a range of grant-funded activities, including, but not limited to:
These activities will be essential to delivering the programme’s strategic outcomes, as outlined below:
All applications will be assessed against the following criteria:
Ability to deliver: Applications must demonstrate the organisation’s capability, capacity and creativity to deliver the project, including through evidence of sufficient expertise and experience in working with young people and amplifying youth voice, as well as through outlining a clear project plan and the scale and reach of project outputs. Applications will be assessed on the suitability of timescales and clarity of quarterly activities. Applications will also be assessed on how easy it is to understand what you are proposing and how well this meets the strategic outcomes and key outputs outlined.
Adaptability for delivery: Applications must demonstrate the organisation’s ability to adapt delivery based on external circumstances, including Covid-19 restrictions.
Diverse group: Applications must demonstrate the organisation’s ability to reach young people with a range of lived experiences and from a range of diverse backgrounds, including through digital engagement
Digital engagement: Applicants must demonstrate the organisation’s ability to support digital engagement, including a strong focus on online communications, branding and marketing.
Value for money: Applications must demonstrate how the greatest value for money will be delivered, including providing plans for how activities will achieve social impact. Applications will be assessed on the suitability of financial management mechanisms.
Ability to secure external funding: Applications must demonstrate the organisation’s ability to bring in external funding sources and partners, to add value to the programme.
Partnerships: Applications must demonstrate the organisation’s ability to build links with local authorities, schools and other partners.
Monitoring and Evaluation: Applications must provide plans for robust evaluation of the project, including the level and number of outputs and outcomes to be measured.
We are looking for new and creative proposals to deliver the programme activities. We are particularly interested in proposals increasing digital engagement, branding, marketing and communications and increasing engagement with more marginalised young people and those that may not normally take part in a youth voice programme. We encourage consortium bids or partnership working to be able to deliver all aspects of the programme.
The Civil Society & Youth directorate, which is part of the Department of Digital, Culture, Media and Sport (DCMS) will run and manage this grant funding.
This grant funding is open to individual, and consortia of charitable, benevolent and philanthropic organisations in England, that propose clear projects that fit the criteria for funding.
We will consider applications for £750,000. We can not fund capital projects or items of capital expenditure which exceed the lead organisation’s capital de minimis.
The amount of funding a grant recipient, or consortium, receives per financial year should not exceed 50% of that financial year’s annual collective turnover/income. We will consider exceptions if the income of the grant recipient, or consortium, is below this amount and the application is particularly strong.
All funding must be drawn down and delivered by 31st March 2025. Applicants will be informed whether or not they have been successful in January 2023. Although exact timing may vary, we expect the grant agreement will be finalised with the successful applicant in January and February 2023. Programme delivery will take place from April 2023 – March 2025 with all spending to be completed within this time period. Projects may start at risk from the date they are directly informed by DCMS that the application has been successful.
Expenditure incurred prior to this date cannot be claimed.
The UK Youth Parliament Programme will involve young people from all four nations of the UK. The DCMS grant is intended primarily for funding activity in England. However, the grant may be used to fund necessary activity in the devolved nations to ensure young people from the devolved nations of Scotland, Wales and Northern Ireland can participate fully in the programme, including in elections, induction, training and associated activities.
The project must build connections with partners in the devolved nations, and may make use of pre-existing elections where appropriate. Scotland and Wales already have in place their own youth elections, which can provide MYPs from those nations. The successful applicant may need to work in Northern Ireland to ensure that there are suitable youth elections which can provide the mandate for the young people to participate in the UK Youth Parliament.
The three devolved nations already have training in place to support young people to engage in youth representation activity; but the successful applicant might need to use part of the DCMS grant (or other external funding) to ensure that MYPs in all four nations are adequately trained and supported to participate in the UKYP events.
The youth ballot should be UK-wide; the successful applicant will need to work with partners in the devolved nations to promote the ballot and to enable full UK-wide participation.
All applicants will be expected to show how their project activities are inclusive and operate within an equal opportunities and diversity framework.
DCMS is committed to protecting people from harm. All applicants must include a copy of their safeguarding policy, along with a statement that confirms the applicant has effective and appropriate safeguarding procedures that protect employees, beneficiaries and/or volunteers from harm, and that explains how any concerns and incidents are managed.
All applicants will be expected to clearly set out a proposal for how much funding will be drawn down in each financial quarter. You will need to support this with a detailed budget breakdown. Your drawdown requests and budget must fit the DCMS financial year.
Please note: The DCMS financial year runs 1st April to 31 March.
Payments will be made quarterly and in arrears. You will need to provide a breakdown of actual, eligible expenditure in order to make a claim. We will only pay out the amount you can evidence as spent.
Variations between proposed drawdown amounts and actual drawdown requests across quarters of the same financial year will be accepted, with explanation and justification.
However, we will not be able to vary funds across financial years. Any funds not drawn down by the end of the financial year will become unavailable.
DCMS makes payments in arrears and only pays in advance by exception. If you wish to be paid in advance, you will be asked to explain and justify your reasons in your application, this includes ensuring that your request fits with one or more of the ‘payment in advance’ criteria outlined in the application form. Your request will be considered as part of the assessment process. If your application and request to be paid in advance are approved, you will be expected to provide quarterly reconciliation details for the duration of your project detailing any underspend against funds received. You will be required to reconcile any underspend before further funding is released. You will also be required to complete a formal Financial Reconciliation Statement (FRS) form at the end of the financial year.
Whether paid in arrears or in advance, you must be able to transparently report on a quarterly basis and evidence of expenditure on the use of funding to deliver the UK Youth Parliament Programme must be shown as restricted funds in your accounts and you must be able to identify separately the value and purpose of the grant in your audited accounts. You will be asked to describe the financial management systems and processes you will put in place to ensure you can achieve this in your application.
We are committed to ensuring that funded work is appropriately monitored and evaluated and that lessons learnt and examples of good practice are made widely available. Evaluation and sharing of good practice should be built into every application.
Applicants will be expected to list anticipated outputs and to explain the data collection and monitoring systems that will be put in place to enable these to be evidenced and for the work to be properly evaluated, proportionate to the value and length of the project. The outputs we would expect to see include, but are not limited to:
Applicants will be required to work and cooperate with the external research provider who will be delivering the impact evaluation for the programme. Applicants must also demonstrate how lessons learnt from the funded work will be disseminated through relevant networks.
DCMS is committing up to £80,000 in each financial year to focus on evaluation and analysis of the UKYP. This will focus on understanding the impact of the programme on participants, Ministers and officials that engage with the UKYP, and policy and decision making. This will include a process and impact evaluation, monitoring the delivery and reach. The impact evaluation work will be conducted by an external provider and will be overseen and managed by DCMS. DCMS intends to contract for the research and impact study in 2023.
The successful delivery provider for the UKYP will be expected to work closely with the research provider to deliver this research.
We will not fund:
There are a number of guidance notes included in the application form, please read these carefully and respond to all relevant points;
Write clearly and concisely avoiding the use of jargon or abbreviations; remember that the assessor reading your application may not have a background in your field of expertise; and
Do not exceed stated word limits.
This section requires you to input details relating to the lead organisation; we welcome applications from consortia, but require one organisation to take the lead role as the applicant, main point of contact, payee for funds, and responsible body who agrees to ensure the terms and conditions of the grant offer are upheld by all involved;
Please ensure that the contact details given are for the day-to-day contact for all enquiries relating to the project application.
This section asks you to provide an overview of the UK Youth Parliament Programme funded project. You are required to:
This section asks you to provide details about:
In particular this section asks you to detail specific project activities by quarter. It is important that you offer as much detail (in bullet point format is acceptable) to help us
understand what will be achieved during each time period. If your application is successful, this part of your application will be used to inform your project progress and monitoring report.
We also ask you to set out details of your safeguarding arrangements.
This section asks you to set out the total cost of your project including funding outside of the DCMS grant.
Please note that we can not fund capital projects or items of capital expenditure which exceeds the lead organisation’s capital de minimis.
You are required to submit a detailed budget breakdown which clearly shows expenditure by month and financial year, noting that our financial year runs 1 April to 31 March.
You are required to set out your proposed drawdown schedule.
You will also need to set out your financial management and control mechanisms explaining how you will ensure that the UK Youth Parliament Programme can be accounted for, on a quarterly basis, accurately and transparently.
Applications will be assessed on their individual merits according to the criteria for funding outlined above.
Your organisation will also need to pass our due diligence checks which ensure:
Please note: in the event your last financial year end was more than 6 months ago we may request further accounting information at a later date as part of the due diligence process.
You will not be contacted for clarification or further information. It is your responsibility to ensure your application is concise, fully completed and that you supply all necessary supporting documentation.
The only instance where a government official may contact you is where the level of funding you have requested cannot be met and a lesser amount is being offered. In this case, you
will be invited to consider a lesser amount and submit a summary of activities, outputs, outcomes and budget (realigned to fit the revised funding on offer) for consideration. If contacted under these circumstances, please note that the time frame for providing your initial response may be very short.
We will give equal consideration to all applications that meet our criteria;
We will be open and accountable in our procedures;
All staff will be required to declare conflicts of interest. If there is a conflict of interest, they will not be involved in the assessment process or the decision to award a grant.
Our standard terms and conditions apply to every grant we award.
Your grant offer letter will set out any additional conditions that apply specifically to your grant. The letter will also set out what the grant is for and the payment schedule. Once we have awarded a grant, we will ask you for regular financial and performance monitoring reports and a final project report at the end of the funding term.
Don’t include personal or financial information like your National Insurance number or credit card details.
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UK Youth Parliament Programme 2023-2025: Guidance for applicants – GOV.UK
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